How It Works
When you sign-up for Shfflr, using the Club Organiser version of the app, you're taken through a set-up process where you set your club name, logo, and input your key details, like your full name, email, phone number and password. You then become the Admin and Main Organiser. You also set-up your club's sports (in case more than one is played) and your club's Playing Locations (pitches/courts/pools/etc). These two help you create events for more than one sport (if applicable) and determine at what playing Location individual sessions will be taking place.
And, very importantly, you also get to set-up your club member Parameters and Sub-Parameters (see Player Parameters & Sub-Parameters). This is a core ingredient for the Shfflr app as it helps it shuffle (shffl) participants for Events and the Sessions within those Events.
As part of the Club Organiser set-up, one of the most important elements is setting your Parameters and Sub-Parameters for Club Members. This guides our smart app on how to shuffle (shffl) your Club Members when they're playing games & matches with & against each other.
So, a Player Parameter can be something like Ability, Age, Gender and even Attitude! You decide. You create and name the Parameter accordingly. For instance, if you created and named a Parameter Ability, you then need to decide and then create and name that Parameters Sub-Parameters. So, in the case of Ability, you might create Ability Sub-Parameters like...
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Excellent
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Good
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Improver
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Beginner
Then, once you've set the Parameters and their Sub-Parameters, when you come to create an Event and the Sessions within that Event, you can choose to have Club Members who you rate as Excellent & Good play together in a Session or Sessions and you can choose to have other Club Members who, in this example, you rate as Improver and Beginner to play together for a Sessions or Sessions.
If you set an Age Parameter, then you can set the Age Sub-Parameters as you wish and, because Club Members have to conclude their Date of Birth when the register for their version of Shfflr, our app will automatically populate the Age Parameters & Sub-Parameters if this is what you want when organising an Event and its Sessions.
You should also know that the Parameters & Sub-Parameters you set are optional when creating (& naming an Event & Sessions). If you don't define any Parameters, the Shfflr will shuffle players randomly. It's up to you.
The key thing about our app is that it gives the chance for Club Members to play with and against each other (in whatever your sport is) and therefore get to know each other better, too. It both organises and socialises them...leaving to a much better connected and engaged club community.
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Events are sporting occasions on a day or set of days...and Sessions are the games/matches within those Events.
For instance, you might organise an Event of social mixed doubles tennis for your sports rackets club. So, you want the Event to take place on a particular day and start and end at a specific time. And within that time you realise you can create 4 x 45 minute Sessions (games/matches). When you determine what tennis courts (playing Locations) are free for this Event, you know how many participants you can have per court per Session. And this is where you can apply any Parameters you have created.
For instance, if you've set-up a Gender Parameter with the Gender Sub-Parameters of Men & Women, then you can easily set a Session to have women & men playing together and against other mixed gender pairs. Or you can mix-up everyone randomly for that Sessions or all the Sessions within that Event.
Once you've set this up, Shfflr takes care of everything for you automatically from that point on, from the moment you publish the Event so Club Members can register for it...to the Event itself when it's "live," by shuffling participants according to your Event & Session settings.
Playing Locations are where the sport(s) your club has takes place.
So, to use the example of a sports rackets club: your club may play tennis, paddle and squash. So, you name the tennis, paddle & squash courts, so it's easy for Club Members to know the various Locations by the identification name and/or number and where they are. And, when they're participating in an Event, they know where each Session is. Imagine having to organise 80 people to play across 20 tennis courts, 12 people to play across 3 paddle courts and 16 people playing across 4 squash courts...and having to cover all those Locations to tell them to end their Session and then move on to the next Session and where they each had to go! Physically, you would not be able to cover all that physical space and then talk with all those people to point them to all those different Locations for the different sports in enough time. There would be delays, confusion, frustration and stress. Not to mention using up a lot of valuable time doing this. Madness!
But not any more - thanks to Shfflr!
When you sign-up for Shfflr, you are most likely the person or one of the people with the authorisation to do so. But, we understand that you will most likely want other people to help you organise Events when you can't.
So, this is why we have created an option for you to add Approved Organisers, whether it's club staff and/or Club Members. Once they've accepted your invitation, they will then be able to create and name Events & Sessions as you are able to do. This way, it allows you to have a day off, take a holiday and not have to worry about the Events being created in your absence.
When you register for Shfflr as a Club Member (player), our app asks you for your full name, email, phone number and, for added security, your date of birth. Your date of birth also helps our app shuffle (shffl) you by age group - that's if this is one of the Parameters your Club Organiser creates. In addition, you can also add a photo and a short bio if you so wish.
Once you've done this, you. an enjoy exploring the app and can...
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Explore & sign-up for Events
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Send messages to & receive them from other Club Members and Club Organisers
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Check your Events & Sessions history
Also, you have FREE access to your (Club Members) mobile version of the Shfflr app. The only one who pays for using it (with a very low subscription) is your club.
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Events are sporting occasions on a day or set of days...and Sessions are the games/matches within those Events.
For instance, an Event at your rugby club could involve, say, 12 Sessions of rugby sevens over a two-day Event (6 x Sessions per Event day).
On the day of the Event, Shfflr asks you to confirm your participation in that Event. Once you've done that, you're included in all the smart logic of the app as it automatically organiser you and other Club Members who've also confirmed their participation.
Please Note: Before each Event and Session, our app will ask you to confirm whether you're...
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Participating
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Not Participating
You have to answer this in the app (by pressing the relevant button on your mobile phone). If you do not respond, our app treats you as someone who has opted for the Not Participating option! So it's very important for you to reply, especially if you want to participate in the remaining Sessions, so you can be included and shuffled accordingly by our app. Just saying!
Now, when you've responded to our app's communications, you will receive audible in-app notifications for the following...
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Session starting in 5 minutes with a message asking you to confirm (for the next Session) if you're...
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Participating
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Not Participating
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Session has now started (at the pre-defined Session start time)
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Session ending in 5 minutes (then...)
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Session has now ended (at the pre-defined Session end time) with a message asking you to confirm (for the next Session) if you're...
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Participating
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Not Participating
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It also asks them to confirm their participation or non-participation in the next Session. And if they confirm their continued participation, our app then tells them their next playing location and who they're playing with and against.
Once you've set this up, Shfflr takes care of everything for you automatically from that point on, from the moment you publish the Event so Club Members can register for it...to the Event itself when it's "live," by shuffling participants according to your Event & Session settings.
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Club Organisers can send messages to:
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All Club Members
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Individual Club Members
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Club Members participating signed-up for specific Events (to communicate any updates or information - e.g. changes to timings, Playing Locations, etc)
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The Shfflr team
Club Members can send messages to:
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Individual Club Members
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Club Organisers
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Shfflr is FREE for Club Organisers to trial for 1 month (the Club Member version is always FREE), to give you a really good idea of how our app helps your sports slub's activities run on autopilot with less admin, less stress, less cost and more connected and engaged Club Members.
We believe in simple full access pricing, with full access from the start. No limitations. No hidden features. No hidden fees. Just powerful and smart organisation and socialisation for your club members and you to enjoy and benefit from.
Then, after that month's trial, when you want to continue using Shfflr, you have two choices:
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Monthly (recurring) subscription
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Annual (recurring) subscription (you only pay for just 10 months, as 2 months are included for free for annual subscribers)
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Club Organisers:
When organising Events, you can choose whether you want to organise an Event for free or charge a small fee to be paid by those Club Members who want to participate in the Event (to confirm they are taking part). We use Stripe on Shfflr. Stripe's credit/bank card transaction fees for each payment made by your Club Members are fees that you need to pay, as you benefit from them financially. We don't take any cut from these Stripe fees. They are separate from the subscription you pay us for enjoying full access to Shfflr.
And this is why you need to set-up, if you don't have one already, a Stripe account through which to process these Club Member Event fees into your account and also the Stripe credit/bank card fees for these payments (into your account). This is your responsibility, not ours as we don't take or seek to take any share of these fees. We could. But we don't...as our app is about shuffling and socialising your Club Members for you.
So, if you want to get your Club Members to pay Event participation fees, you need to set-up your own Stripe account (if you don't already have one) so you take responsibility for these Stripe bank/credit card processing fees. Although this is optional with us, if you don't set-up a Stripe account to manage these Stripe card processing fees, then our system won't allow you to charge an Event participation fee. You can still organise as many Events as you want - but only ones that are free to participate in.
This means that, when you're setting-up your Club Organiser account on Shfflr you can set up a Stripe account during this initial set-up process...or go back to do it later. It's up to you.
So, in your Organiser database, once you've set-up your Stripe account, you'll be able to see a record of who has paid and not paid, how much, when and for what. All this information if kept securely on our app.
Club Members:
When you pay a fee you can save the banking or credit card details you use. These details are kept securely on our app. You can also see what you have paid and for what Event in the History section of our app.
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85 Great Portland Street, London W1W 7LT, UK
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